9 Tips and Hacks To Get More out of Notion

Notion combines notice taking with challenge administration, and has earned many followers as a result of of its intuitive, open, versatile interface—it may basically be something you need it to be, supplying you with an internet canvas to make your individual mark on. Whether you’re simply getting began with Notion otherwise you’ve been utilizing it for years, the following tips and hacks ought to allow you to stage up your productiveness contained in the app.

You can entry Notion on the internet, by means of a desktop shopper, or by means of a cellular app. For the sake of simplicity we’ll be explaining the following tips through the Notion net app, however the identical options can be found within the different apps as effectively—they simply would possibly work barely in a different way or be in a special location within the interface.

1) Drop embeds into Notion

You can embed extra content material into Notion than you may need realized: Click the + (plus) icon on a brand new line, then Embed. Paste in a supported URL, then choose Embed hyperlink—the embed can then be resized and repositioned as wanted. You may also embed information (like audio information, PDFs, or movies) uploaded from your individual laptop, through the Upload tab.

This isn’t a complete checklist, however you may embed content material from Canva, Facebook, Instagram, Giphy, Github, Google Maps, LinkedIn, Pinterest, Reddit, Slideshare, Spotify, TikTookay, Vimeo, and YouTube. Comments and captions will be added to embeds, and they are often changed too: Click the three dots on the embed (prime proper), then Replace.

2) Bring again deleted content material

There’s no have to panic should you delete one thing in Notion that you just later determine you wish to deliver again: Click on the three dots within the prime proper of any web page, and from the menu you may click on Undo (to return a step), Page historical past (to see a extra complete checklist of latest modifications), or Show deleted pages (to deliver again total pages that you just’ve erased).

3) Sync blocks throughout Notion

You can sync content material blocks throughout a number of areas in Notion, which has the apparent profit that you just solely have to replace the content material in a single place—any edits that you just make are then copied throughout all the opposite areas the place the block is. It’s helpful if you wish to have the identical boilerplate textual content on the prime of all of your Notion weblog posts, for instance.

To copy and sync a block, choose it then hit Ctrl+C (Windows) or Cmd+C (macOS). Head to the brand new location, press Ctrl+V (Windows) or Cmd+V (macOS), then choose Paste and sync. Synced blocks are outlined in crimson, and if you choose any of them, you get pop-up choices for seeing the opposite areas the place the block is synced, and eradicating the sync hyperlink.

4) Get discovered on the internet

Notion pages will be stored non-public, shared amongst a selected group of folks, or made public on the internet in order that anybody can discover them through hyperlinks and by means of engines like google: If you’ve a web page that you just wish to be made public, click on Share (prime proper) and then Publish. At the identical time you may select if the web page will be edited and discovered by means of search.

5) Build your individual buttons

Buttons inside Notion are methods of finishing routine duties, and you need to use them in a bunch of other ways. Perhaps the simplest technique to perceive what’s attainable with them is to only begin creating them—click on the + (plus) button on a brand new line, then select Button from the checklist. Give your button a reputation and an icon or an emoji to establish it on the web page.

Underneath the button identify, you may add a sequence of steps which might be carried out when the button is clicked. You can add any variety of Notion content material block above or beneath the button, you may add new pages to a Notion database you’ve created, and you may edit pages in a Notion database. All these steps will be rearranged, eliminated, and duplicated as wanted.

6) Set up reminders in Notion

Reminders is usually a useful manner of getting again to a job that you must do, and you may drop them in just about anyplace you want: Type “@remind” in a line to create a reminder, including a time, a date, or each, and you may edit the timing and different reminder settings after they’ve been created. Reminders take the shape of notifications inside Notion.

7) Import content material into Notion

One of the methods by which it can save you your self a while in creating Notion pages is to import content material from elsewhere—all kinds of codecs are supported, from Word paperwork to Trello boards. To get began, click on Import from the left-hand navigation menu, then select the sort of knowledge you’d like so as to add to 1 of your current pages.

For instance, you would possibly wish to do the majority of your textual content typing and enhancing in Google Docs on the internet, and then import it throughout to Notion. Or perhaps you’ve obtained tables of knowledge in CSV format, which may then be moved over in a number of clicks. It offers you a large number of flexibility in phrases of creating content material in addition to coming into it instantly into one of the Notion apps.

8) Change how Notion begins

You can select which web page you see while you first load Notion, simply as you may select the primary web page that seems while you open your net browser. Click Settings & members from the left-hand navigation pane, then My settings: You can select both Last visited web page or Top web page in sidebar from the drop-down menu subsequent to the Open on begin heading.

9) Get some AI assist

Generative AI is in every single place proper now, together with inside Notion. You can use it to provide you with concepts, to summarize current content material, to draft blocks of textual content, to repair your spelling and grammar, to translate between languages, and extra—although Notion does advise that the AI tech remains to be in improvement, and might output inaccurate info at occasions.

Click the + (plus) icon to create a brand new line, then kind press Space to deliver up the AI choices. Your choices embrace Improve writing, Make shorter, Make longer, Simplify language, and Explain this, or you may merely give Notion AI some directions about what you need—a number of hundred phrases on what Notion AI will help you with, for example.